Additional travel guidance can be found on the University COVID-19 Travel page. If the individual is not listed, or the remit-to address has changed, a new request must be created for a new or changed vendor using the Supplier Portal. Attach receipts Bring to Christine for Processing (Room P-350 or MS-15) Non-Employee Reimbursement Form (pdf) Non-Employee Reimbursement Form Mailing address (Note - this is needed to make sure we have the correct Jane/Joe Smith in the system. Elmira Dhroso: 2-1210,Elmira_Dhroso@hms.harvard.edu Medical/Dental/Vision: We offer a variety of excellent medical plans, dental & vision plans, all coverage begins as of your start date. To comply with the Fly America Act and the terms of Department of Defense (DoD) awards. Traveling for Harvard-related business? Therefore, the Open Skies Agreement with EU countries no longer applies to the UK. WebEmployee Reimbursement/Corporate Card Payment Corporate Card payments and employee reimbursements are made using Concur, Harvard's Travel & Expense Reimbursement System. Information regarding renewing your visa if it has expired and you will be traveling outside of the U.S. Steps to take in case of forgotten, misplaced or lost travel documents, 1350 Massachusetts Avenue For details and guides to crea ng expense reports, please visit: travel.harvard.edu/concur. Accounting and NOTE: See policy clarifications to the right. 0000083468 00000 n In addition to current guidance which requires Harvard faculty, staff, students, and researchers to submit a completed vaccination attestation form or letter from the Office of the Vice Provost for International Affairs (VPIA) approving a petition to travel when submitting a reimbursement request, Harvard faculty, staff, students, and researchers traveling internationally on or after October 29 must register with International SOS and submit the auto-generated email confirmation with their airfare reimbursement request (sample email included in the COVID Travel Guidance). Salesforce Additional travel guidance can be found on the University COVID-19 Travel page. WebWe would like to show you a description here but the site wont allow us. 2/24/2020 - Rental Accommodations and Third Party PaymentsHistorically, Harvard business travelers seeking reimbursement for rental accommodations (VRBO, apartments, etc.) hb``e``e`c`cb@ ! hixB6ujYerm+V g4NK See the most current International Travel and Reimbursement Guidance here . Travel Policy. endstream endobj 22 0 obj <> endobj 23 0 obj <> endobj 24 0 obj <>/ExtGState<>/Font<>/ProcSet[/PDF/Text/ImageC/ImageI]/XObject<>>> endobj 25 0 obj <> endobj 26 0 obj <>stream Chan School of Public Health Research Administration, Appendix G: Requirements for Travel Expenses Charged to Federal Awards or Cost Share Funds, Travel and Reimbursement Guidance effective October 29, 2021, Missing International Travel Registration, Missing International Travel Registration Form. 0000004660 00000 n Copyright 2023 The President and Fellows of Harvard College, Payments for Employee and Non-employee Reimbursements, Office of Financial Strategy and Planning. To download the app, access your mobile app store and search for Concur. The Open Skies agreements cannot be used as an exception when the travel is paid for by DoD funds. Review the updated COVID-19 Travel Guidance from the Universitys COVID-19 website. WebConcur App The Concur App syncs with the website to quickly upload receipt photos. For the most current Travel and Reimbursement Guidance, click here . The Master in Real Est WebEmployees are typically reimbursed through Concur, Harvard's Travel and Expense Reimbursement System. Some staff may have delegates set up to create their expense reports. Harvard Travel Policy. Please read and share with appropriate faculty and staff. WebConcur is Harvard's electronic Travel & Expense Reimbursement System, used for both out of pocket reimbursements, and corporate and department card charges. Meals are not reimbursed for One-day trips. 0000217245 00000 n More information on business travel and travel related University policies can be found on theHarvard Travel Portal. Listing for: Yanna Bee, LLC. How do you book travel for someone that does not have a corporate card? Sign the form! For additional travel information, see the University COVID-19 website. D2C|!6JSEUhRjP0,#^p77m3`ot>]u^qhY])QX0Nf:;490- 7@L 6FLb),.%+0g{yrMm>urb]LzIet@(*F(Q My wheelers are certain that any eyewitness would concur with their account of what happened. Cambridge, MA 02138 WebThe HarvardKey system, and the systems, data, and other resources that require HarvardKey authentication for access, are only for legitimate Harvard University users. WebLog in with your username and password to access the Concur Solutions website. Fast Delivery. 0000151766 00000 n You are able to add expense details and comments (e.g., recruit you are visi ng, business meal a endees) to help your delegate complete the expense report. Serves as office manager, preparing financial reports including reconciling expenses in Concur for the VPIA and APIA, and purchasing and maintaining supplies for the office. Job #22251-6 Part-time (30 hrs/wk.) Employees are typically reimbursed through Concur, Harvard's Travel and Expense Reimbursement System. WebPhil Mui is a technology executive in the San Francisco Bay Area. Ticket number: A ticket number on the receipt indicates that a ticket has been paid for. Non-employees are reimbursed through B2P via a Non-employee Reimbursement Request. Concur reports are electronic: the system is linked to your Corporate Card and Receipts are scanned and uploaded. If I book my own travel, do I need to set up myself as a travel arranger? 0000006731 00000 n WebFor addi onal job aides, references and FAQs, please visit: travel.harvard.edu/concur. WebLog in to Concur at travel.harvard.edu/concur. Full Time position. 0000110330 00000 n https://travel.harvard.edu/traveling-rail. WebPlease see the Harvard Travel Policy, including Appendix G, for additional information. Please visit theConcurwebsite to initiate reimbursement request. This includes all prior arrangements made including airfare, hotel reservations, meeting reservations, etc. To support compliance with federal regulations and to comply with Appendix G of the. WebVendor Training: RFP Essentials. To comply with the Fly America Act, which requires the use of a U.S. flag carrier when travel is paid for by federal funds. Effective 01/01/2018, as part of the Tax Cuts and Jobs Act (TCJA), all payments to staff and faculty for permanent relocation (moving) expenses must be treated as taxable income. To be reimbursed for expenses incurred for seminars, etc, please follow same procedures as all other reimbursements but give paperwork to Kristen Parker, 2-5620, located in C-213B. 0000001948 00000 n The only way to pre-pay travel expenses is by usingyour HarvardCorporate Card. 0000096607 00000 n See the Harvard Travel and Reimbursement Guidance for documentation requirements if traveling internationally. F>TWr7-7iZ67PCU$_/R#vq8Br-HGn2rRNewB{ m_c)uC,,aVf.V#U BCMP requires that all expenses must be submitted for reimbursement within 60 days of trip end-date. WebHarvard faculty, staff and students traveling on behalf of Harvard must follow specific travel guidance. https://travel.harvard.edu/concur See also: Forms & Templates, Card Services, Travel & Reimbursement To reduce the risk of error and fraud in the form of duplicate payments which could occur when an individual is reimbursed multiple times for the same expense. 0000010511 00000 n 100% Safe Payment. Job Summary : The Harvard University Graduate School of Design (GSD) offers graduate degrees in Architecture, Landscape Architecture (LA) and Urban Planning and Design (UPD). There are some brief updates to three sponsored policies and an update to the Travel and Reimbursement Guidance: Appendix G: Requirements for Travel Expenses Charged to Federal Awards or Cost Share Funds: The recent update edited language to provide additional clarification and incorporated travel guidance from the Sponsored Yolima will work with you to complete and submit an attestation form to HMS ORA for their review and signature. 0000218795 00000 n Inviting Friends and Family Members to the U.S. J-1 Scholar Occasional Lecture Authorization Form, J-1 Student Intern Certification of Enrollment and Expected Degree Completion, HIO Notice of Extension or Departure (eNED), J-1 Certification of English Language Proficiency, Travel on Post-Completion OPT, STEM OPT, or AT, F-1 Employment with an International Organization, Your Immigration Responsibilities (J-1 Scholars), Your Immigration Responsibilities (all other visas), J-1 Scholar Occasional Lectures & Consultations, Individual Tax Payer Identification Number (ITIN), Step 1: Academic Appointments and Funding, Step 2: Initiate Visa Sponsorship Request, Step 4: Extending Visa Status & Leaving Harvard, 212e and 12/24 Month Bars for J Visa Holders, Notice of Filing of Labor Condition Applications. Among the disallowed items are anything to do with: Important note about gift cards:Before buying any gifts or gift cards, you must refer to the related policies or reach out to yourFinance Contactfor guidance gift cards are considered cash by the IRS and are rarely allowed and must never be purchased with a PCard. Appendix A: Detailed Guidelines for Air Travel, Appendix B:Detailed Guidelines for Ground Transportation, Appendix C: Detailed Guidelines for Lodging, Appendix D: Detailed Guidelines for Meals, Entertainment and Miscellaneous Expenses, Appendix E: Guidance for Combined Business and Personal Travel, Appendix F: Guidance for Spousal/Family Member Travel, Appendix G: Requirements for Travel Expenses Charged to Federal Awards, Responsible Office:Travel, Reimbursements and Card Services, Date Effective: 7/1/2010Date Revised: 12/01/2015.02M. Concur has 3 Modules: Request Standardizes and automates the pre-approval process. 0000002577 00000 n WebThis course provides an overview of the Concur system for employees who submit reimbursement requests and delegates who prepare requests for other employees. %%EOF Travelers can file reports, upload receipts and add details from the road! were required to get a Form W-9 from the renting landlord. While Harvard faculty, staff, students and researchers must still follow Harvards vaccination and booster requirements, the vaccination and booster attestation form or letter from the Office of the Vice Provost for What is the preferred method for communicating with the travel agents at World Travel? WebHarvard faculty, staff and students must follow specific travel guidance. For mileage reimbursement rate, please visit IRS website for the most up-to-date standard mileage rate:IRS increases mileage rate for remainder of 2022 | Internal Revenue Service, Sponsored Travel Cost Guidelines at a Glance(please refer tohttp://osp.finance.harvard.edu/travel-policy). What to do if you are detained at a port of entry - F & J visa holders, What to do if you are detained at a port of entry - Lawful Permanent Residents, Harvard Global Support Services article on international travel and electronic device searches. _________________________________________________________________________. 0000051415 00000 n 0000077189 00000 n 0000011470 00000 n Dear Concur Delegate, Concur Approvers (including COA) and Corporate Cardholders. Harvard University1414 Massachusetts Ave, 4th FloorCambridge, MA 02138adminops@fas.harvard.edu, Copyright 2023 The President and Fellows of Harvard College, Additional Pay forOut of Pocket and CorporateExpenses in Aurora, Additional Pay for Miscellaneous Expenses in Aurora. 0000002863 00000 n 0 WebConcur Concur is the University system for processing employee expense reimbursements (travel, corporate card). Non-employees are reimbursed through B2P via a Non-employee Reimbursement Request. Exceptions must be documented at the time of booking. Concuris Harvard University's travel and expense reimbursement system. Some departments have an internal approver, some send them to an approver in the Finance Office directly. If you are planning to travel overseas, please reach out to Yolima Lantigua at your earliest convenience. Set up Mobile PIN 1. Per the memo sent out by Alan M. Garber, Katie Lapp, Mark C. Elliott, and Giang T. Nguyen on October 29, 2021, please find attached updated COVID Travel and Reimbursement Guidance and additional materials which explain the new requirements that must be followed by Harvard faculty, staff, students, and researchers. 21 0 obj <> endobj endstream endobj 36 0 obj <>stream startxref Bring/email completed/signed form with original receipts to your grant manager. Find class information here. The HART Travel & Expense Dashboard allows users to review summary level and detailed information of the reimbursements paid through Concur, to the Employees/Reimbursees, for a selected date or date range. Have theNon-employee vendorcomplete the. 0000004411 00000 n Cambridge, MA 02138, 2022 The President and Fellows of Harvard College, Employee Reimbursements for Travel and Other Expenses Through Concur, International Legal Studies & Opportunities, Syllabi, Exam and Course Evaluation Archive, Sign Up for the Harvard Law Today Newsletter, Consumer Information (ABA Required Disclosures). Accounting and Finance, Financial Analyst, Financial Compliance. Other topics include: capturing receipts Make your reservations at least 2 weeks in advance of travel in order to receive cheapest fare. Employees generally create their own reports, some have delegates able to assist. For the most current Travel and Reimbursement Guidance, click here. Job in Schaumburg - Cook County - IL Illinois - USA , 60159. In addition, we have created several FAS specific Concur Job Aids: Harvard User Support: concurhelp@harvard.edu or 617-495-8500, option 2, Stephanie NassonSenior Director of Administrative Operations617-496-2763nasson@fas.harvard.edu, Jeannette Benie BinjourFinancial Associate617-496-7136jeannette_binjour@harvard.edu, Angel VelardeData Analyst617-496-2760angelvelarde@fas.harvard.edu, View allTraining and Support (ASAP) Staff. 0000001867 00000 n Set up a Concur profile, verify your email address, provide bank information, set up a mobile PIN Employees generally create their own reports, some have delegates able to assist. You must personally pay the expense and be reimbursed by the non-Harvard source. See the Harvard Travel and Reimbursement Guidance for documentation requirements, submission and approval processes, and FAQs. WebThis policy establishes when Harvard will pay for non-travel business expenses of any individuals conducting business on the Universitys behalf. 0000004309 00000 n Participants should be familiar with the Chart of Accounts codes used by their department prior to attending this course. 0000013456 00000 n Historically, Harvard business travelers seeking reimbursement for rental accommodations (VRBO, apartments, etc.) m6`eN N>`ap,g R+ l'0kefp.ZKfH2`Ue2cl) z?s7G@b[ a0 H3 Concur Travel Capture travel no matter where it's booked. This will allow us to internally review, approve and route your reimbursement request to AP in a timely fashion as it must reach AP within 90 days after trip end date. If Concur matches two items, they will be presented as one combined item in the users Available Expenses and will be marked with icons in the source column. Visit the Harvard Travel Services Website: or call (617) 495-8500, option 2. Richard A. and Susan F. 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Hixb6Ujyerm+V g4NK See the Harvard travel Services website: or call ( 617 ),...